Keystone Keyboard

 

Computer Info You Can Live With

 

February 18, 2002

 

Keeping Your “Inbox” Empty!

 

 

Or …How to stay sane in the growing clutter of e-mail!    

 

F

irst, let me welcome everyone who subscribed to Keystone Keyboard this past week.  I hope you find the Newsletter both interesting and valuable.  If you ever have any questions regarding the Newsletter’s content, please feel free to e-mail me.  If you’ve missed a previous Newsletter, you can find them all in the Newsletter Archives.  Just click on the Newsletter Index button at the bottom to get to the Archives.

 

Also, for everyone who has recommended the Newsletter to others, I’d like to say thanks.  This past week, the largest number of people signed up compared to any other one-week period since the Newsletter started.  The purpose of this Newsletter is to help people keep their computers secure and to aid them in learning to use their computer as both a timesaving and a research tool.  I’m delighted to hear that a lot of people are printing the Newsletter so they can study and refer to it.

 

One other item of note:  On Thursday, February 14th (Valentine’s Day), the server that handles the e-mail for Keystone Computer Concepts was unavailable from approximately 9:00 am until 10:00 pm.  All e-mails directed to me during that time period were lost.   So, if you sent me an e-mail and received no response, that is the reason.  I apologize for the inconvenience.

 

Having said all that, let’s move on to the subject at hand.  Two weeks ago, we covered creating folders in your list of favorites (bookmarks).  This week, we’re going to discuss doing the same thing in your e-mail.  As I service computers for people here on the Gulf Coast of Florida, I constantly see “Inboxes” with literally dozens, if not hundreds, of e-mails.  When a client tries to find an e-mail to show me – usually because it has an attachment they can’t open or something along those lines – it either takes ten minutes to find or they don’t find it at all.  Once again, let me say that a computer should save you time not consume it!

 

Most e-mail software programs come with the basic folders:  Inbox, Drafts, Outbox, Sent and Deleted.  However, let’s suppose you get a number of e-mails from one person or organization such as … hmmm, let’s say “Keystone Keyboard.”  If these are e-mails you want to keep, you should create a folder in your e-mail program just for Keystone Keyboard.  You can do the same thing for family and friends.  As an example, here are snapshots of my Outlook Express folders.

    

 

      

 

Looks like a lot of folders, don’t you agree?  Truth is, there are even more.  Notice the + in front of some folders?  There are subfolders under those categories as well.   Still, there is only one unread message in my Inbox and I can easily find a particular e-mail for which I might be searching.  Whether you use AOL, Hotmail, Netscape, Outlook Express or some other e-mail client, you can create your own folders so that you can keep your e-mails organized.  Find out how to create these folders here:  http://www.keystonecomputerconcepts.com/How2/emailfolders.html.  Initially, it may take some time to get organized but you will be saving time in the long run once you start creating these folders!

 

 



Things That Crossed My Desk

 

 

u     First and foremost this week was Microsoft’s Security Update for Internet Explorer.  Everyone who was a member of this mailing list on February 14, 2002, received a special notice.  Here’s some additional information.  When you go to download the patch, you are asked to select a download that corresponds with your version of Internet Explorer.  However, several people wrote me to ask me how to tell which version they had running on their computers.  Finding the version on your computer is easy.  1)  Open Internet Explorer, and at the top, click on the HELP drop down menu.  2)  Select “About Internet Explorer.”  A version number will appear.  Please compare that number with the following list.  (By the way, if you have a version of Internet Explorer that is older than 5.5SP1, you should upgrade to version 6.0.  After upgrading, then install the patch for 6.0.)

 

   5.00.2014.0216   Internet Explorer 5
   5.00.2314.1003   Internet Explorer 5 (Office 2000)
   5.00.2614.3500   Internet Explorer 5 (Windows 98 Second Edition)
   5.00.2516.1900   Internet Explorer 5.01 (Windows 2000 Beta 3, build
                    5.00.2031)
   5.00.2919.800    Internet Explorer 5.01 (Windows 2000 RC1, build
                    5.00.2072)
   5.00.2919.3800   Internet Explorer 5.01 (Windows 2000 RC2, build
                    5.00.2128)
   5.00.2919.6307   Internet Explorer 5.01 (Also included with
                    Office 2000 SR-1, but not installed by default)
   5.00.2920.0000   Internet Explorer 5.01 (Windows 2000, build 5.00.2195)
   5.00.3103.1000   Internet Explorer 5.01 SP1 (Windows 2000)
   5.00.3105.0106   Internet Explorer 5.01 SP1 (Windows 95/98 and Windows
                    NT 4.0)
   5.00.3314.2101   Internet Explorer 5.01 SP2 (Windows 95/98 and
                    Windows NT 4.0)
   5.00.3315.1000   Internet Explorer 5.01 SP2 (Windows 2000)
   5.50.3825.1300   Internet Explorer 5.5 Developer Preview (Beta)
   5.50.4030.2400   Internet Explorer 5.5 & Internet Tools Beta
   5.50.4134.0100   Windows Me (4.90.3000)
   5.50.4134.0600   Internet Explorer 5.5
   5.50.4308.2900   Internet Explorer 5.5 Advanced Security Privacy Beta
   5.50.4522.1800   Internet Explorer 5.5 Service Pack 1
   5.50.4807.2300   Internet Explorer 5.5 Service Pack 2
   6.00.2462.0000   Internet Explorer 6 Public Preview (Beta)
   6.00.2479.0006   Internet Explorer 6 Public Preview (Beta) Refresh
   6.00.2600.0000   Internet Explorer 6

 

Once again, here’s the announcement and the patch location:

 

On Monday, February 11, 2002, Microsoft issued a critical security update for Internet Explorer.

If you use Internet Explorer, you should download and install this update as soon as possible.

To download this Internet Explorer patch, please go to this link:
http://www.microsoft.com/windows/ie/downloads/critical/q316059/default.asp

 

v     Here is another Microsoft security update announcement.  However, this one only applies to those of you running Windows 2000 Professional as your operating system (OS).  You’ll find the latest security patch here:  http://www.microsoft.com/windows2000/downloads/critical/q311401/default.asp

 

w     A client forwarded an e-mail asking if it was a hoax.  It starts out like this:

Very Urgent!!!!!!!
PASS THIS ON TO ANYONE YOU HAVE AN E-MAIL ADDRESS FOR.


If you receive an email titled: "It Takes Guts to Say Jesus"  DO NOT OPEN IT. It will erase everything on your hard drive. 

            Needless to say, this e-mail is a hoax.  Read all about it here:

            http://vil.mcafee.com/dispVirus.asp?virus_k=98307      

 

      x   I received notice of a new website sponsored by the National Cyber Security Alliance -   http://www.staysafeonline.info/. This is a group made up of 30+ businesses and organizations including:  AOL, Apple, AT&T, The FBI and Microsoft.  The purpose of this website is to help consumers with home PCs protect themselves online.  (That’s the primary focus of this Newsletter and the very reason it was started last year.)  Here are the security tips listed on the website.  If a particular tip has already been covered in one of our Newsletters, that link appears under the tip.

 

SECURITY TIPS

1.      Use protection software "anti-virus software" and keep it up to date.

http://www.keystonecomputerconcepts.com/keystonekeyboard/Keyboard01142002.htm

2.      Don't open email from unknown sources.        

http://www.keystonecomputerconcepts.com/keystonekeyboard/Keyboard01072002.htm

3.      Use hard-to-guess passwords.

http://www.keystonecomputerconcepts.com/keystonekeyboard/Keyboard12172001b.htm

4.      Protect your computer from Internet intruders -- use "firewalls."

http://www.keystonecomputerconcepts.com/keystonekeyboard/Keyboard12242001.htm

http://www.keystonecomputerconcepts.com/keystonekeyboard/Keyboard12312001.htm

5. Don't share access to your computers with strangers. Learn about file sharing risks.

6. Disconnect from the Internet when not in use.

7. Back up your computer data.

          Coming In Next Week’s Newsletter!

8. Regularly download security protection update "patches."

          Every Newsletter plus special notices.

9. Check your security on a regular basis. When you change your clocks for daylight-savings time, reevaluate your computer security.

10. Make sure your family members and/or your employees know what to do if your computer becomes infected.

 

y     MSN Messenger has a low risk security problem and Microsoft has already begun to notify users to download a new version.  For those of you that use it, you should update to the newest MSN Messenger when prompted to do so.

 

z   Comcast broke the golden rule of password creation and wound up exposing hundreds of customer accounts online.  They used the word “test” as both a username and the password.  Please tell me that you aren’t using the same type of easily hacked passwords anymore!  You can read the entire story here:  http://www.msnbc.com/news/701661.asp?0dm=T229T

 

{   If you are using Windows XP and have a CD-R or a CD-RW, Microsoft has released a patch to repair an error in the writing process that was causing problems for some users.  You can find the patch here:  http://www.microsoft.com/downloads/release.asp?ReleaseID=34293&area=search&ordinal=14

 

|    Received information about a security problem in ICQ.  If you use ICQ, protect yourself by making sure you are using version 2001b, Build 3659.  Don’t know how to find the version you are using?  Click on the Main Menu, then About.  The version and build numbers will appear on the screen that opens.  If you need to upgrade, go to www.icq.com and click on “Download.”

 

 

 

 

Favorites To Share

 

 

 

               

 

                                http://www.infoplease.com/

                        http://www.scopesys.com/today/

 

               

 

                                http://www.odci.gov/cia/publications/factbook/

                        http://www.50states.com/statehood.htm

 

                                http://www.findlaw.com/

 

 

               

 

                                http://www.brainymedia.com/quotes/index.html

                        http://www.giga-usa.com/gigaweb1/quotes.htm

                        http://www.motivateus.com/index.htm

                        http://www.quotationspage.com/

                        http://h.webring.com/hub?ring=quotations&list

                        http://www.worldwide-topsites.nu/tops5/

 

 

Well, that’s about it for this week. I hope you’ve enjoyed this Newsletter and discovered something new that will help you make your computer the useful tool it is meant to be!  

 

 

John

 

 

 

john@keystonecomputerconcepts.com

877-651-3939

 

 

 

 

 

 

 

 

This page updated January 22, 2005
©2005 Keystone Keyboard